As of January 1 2026 if your condo association or home owner’s association has 25 units or more you need a website in order to comply with Florida condo website laws.
If you are interested in having a website that will comply with condo laws in Florida, we can help! In Florida, a condo association’s website has a password-protected section accessible only to unit owners and association employees, who must make a written request for access. The website also has publicly accessible information, but not all “articles” (records or documents) are intended for public view. The association must post official records, but only those that are not considered privileged or restricted from owners.
Who can see the articles:
Unit Owners: They are allowed access to the password-protected section of the website to view official records upon written request to the association for a username and password.
Association Employees: They also have access to the password-protected section.
The Public: While the website is accessible to the general public, their access is limited to the publicly available sections, such as meeting notices, and not the private, protected areas.
What is posted on the website:
Publicly Available Information: Meeting notices, budgets, financial documents, lists of contracts, and governing documents are often posted on the website.
Password-Protected Information: This includes notices, records, and documents that must be electronically provided to the owners, like the detailed minutes of board meetings.
Redacted or Excluded Information: Privileged information and records that are restricted from owner access must not be posted online, or if included in documents, must be redacted first.
How access is granted:
A unit owner must submit a written request to the association.
The association then provides the owner with a username and password to access the protected sections of the website.
Is a Condo Association Required to Allow Voting Online?
Here is some additional information about how to make sure you website will comply with condo laws in Florida.
In Florida, condominium unit owners are not required to be allowed to vote online, but state law provides several pathways for it. Following recent updates to state law (HB 913), associations that do not offer a formal online voting system must now allow unit owners to submit signed ballots via email.
Offering a formal online voting system
Florida law authorizes, but does not mandate, that condominium associations conduct online voting through a secure, internet-based system. For an association to offer this option, it must follow these procedures:
The association’s board must pass a resolution authorizing the online voting system. As of July 1, 2025, a previous 14-day notice requirement for this board meeting was eliminated.
Each unit owner must provide written or electronic consent to participate in online voting.
The system must include methods for identity authentication, ballot secrecy for board elections, and a way for owners to confirm they can communicate with the system.
If at least 25% of the voting interests petition for an online voting system, the board is required to adopt a resolution to implement it within 21 days.
Email ballot option (effective July 1, 2025)
A recent legal update (HB 913) changed the requirements for condominium associations that have not adopted a formal online voting system.
They must now offer an email ballot option, subject to these rules:
The association must designate an email address to receive electronic ballots.
The emailed ballot must include the owner’s name and unit number, which serves as their signature.
The ballot must contain a statutory disclaimer stating that submitting the ballot by email waives the right to a secret ballot.
The completed ballot must be received by the deadline of the meeting.
For more information please see our FAQ’s page.